The 5 Most Common Print-Ordering Mistakes (and How to Avoid Them)

Ordering print should feel exciting, not stressful.

But with so many details to consider (paper type, file setup, proofing, and deadlines), even experienced print buyers can stumble.

The good news? Most print-ordering mistakes are easy to avoid once you know where they come from.

Here are the five most common ones, along with simple ways to ensure your next print job runs smoothly from start to finish.

1. Waiting Too Long to Place Your Order

It’s the mistake everyone makes at least once: waiting until the week of an event or promotion to order materials.

Printing involves more than just running paper through a press. There’s time for proofing, trimming, folding, and delivery, and during busy seasons (like year-end), production schedules fill up fast.

How to avoid it: Build extra time into your plan. For most projects, place your order at least one to two weeks before you need it. If you’re unsure about the timeline to expect, ask us early. We’ll help you map it out so there are no surprises later.

2. Sending Files That Aren’t Print-Ready

Files that look perfect on screen don’t always print that way.

Common issues include low-resolution images, missing bleeds, or incorrect sizing, all of which can impact the final result.

How to avoid it:

Before submitting, double-check your file setup:

• Use high-resolution images (300 DPI or higher).
• Include bleed margins (typically 1/8”).
• Make sure all fonts are embedded or outlined.
• Export as a high-quality PDF.

Not sure if your file is ready? Send it our way for a quick preflight check. We’ll happily review it before production starts.

3. Overlooking Paper and Finish Choices

Paper stock and finishes make a big difference, not just in appearance, but in how your piece feels and performs.

A glossy postcard might look great, but it shows fingerprints, while an uncoated paper gives a softer, more tactile impression.

How to avoid it:

Talk through your options before approving your quote. Request to see paper samples, especially if the piece will be handled frequently (such as menus or brochures). We can recommend the right weight, coating, or finish based on its intended use.

Small details in paper and finish can make a big difference in how your brand is remembered.

4. Skipping the Proof

Skipping the proof might save a little time, but it can cost days (or dollars) if something goes wrong. Proofs catch typos, spacing issues, and color mismatches before the printing process begins.

How to avoid it:

Always review your proof carefully, whether it’s digital or printed. Have at least two sets of eyes look it over. Confirm names, dates, phone numbers, and URLs: those small details cause most of the reprints we see.

A few extra minutes now can save a lot of headaches later.

5. Not Asking Questions

Many print buyers hesitate to ask for clarification because they don’t want to seem inexperienced.

But communication is the easiest way to avoid mistakes, and we truly want you to ask.

How to avoid it:

If you’re unsure about terminology, setup, or options, just ask. We love helping customers get the best results. The earlier you ask questions, the smoother the process will go.

Your printer shouldn’t just be a vendor. They should be your partner in making sure your project looks its best.

Leave Mistakes Behind

Most print mistakes don’t happen because people don’t care, but because print has more moving parts than many realize.

With a little extra planning, open communication, and attention to detail, you can avoid the most common pitfalls and actually enjoy the process.

After all, printing isn’t just about ink and paper; it’s about bringing your ideas to life beautifully, accurately, and on time.